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Admin Associate

Riyadh Saudi Arabia

Job Type

Full Time

Full Job Description

  • Organize office and assist associates in ways that optimize procedures

  • Sort and distribute communications in a timely manner

  • Create and update records ensuring accuracy and validity of information

  • Schedule and plan meetings and appointmentsMonitor level of supplies and handle shortages

  • Resolve office-related malfunctions and respond to requests or issues

  • Coordinate with other departments to ensure compliance with established policies

  • Maintain trusting relationships with suppliers, customers and colleaguesPerform receptionist duties when needed.

  • Responsible of ensuring all company licences are updated.

  • Responsible for governmental platforms operations.

  • Personal attributes:

  • Self-motivated.

  • Dynamic, energetic and positive attitude.

  • Confident.

  • Presentable and personable.

  • Excellent communication skills.

  • Innovative drive.

  • Works well under pressure.

  • Attention to detail.

Professional attributes:
  • Strong planning and organizing skills.

  • Strong collaboration and time management skills.

  • Ability to work in a complex matrix management model.

  • Great Microsoft office skills.

  • High standard of formal correspondence and business correspondence in English and Arabic required.

  • Practical experience is a must have, preferably with support services of a consulting firm for a minimum of 4 years.

Attributes that might give you an edge:
  • Bi-lingual capabilities (English and Arabic).

  • Driving License (must)

Minimum qualifications:
  • Preferably Saudi National

  • Bachelor's degree in Business Administration with GPA>4.50

  • Fresh graduates are welcome to apply

  • 0-2 years of relevant experience

Job Types:
  • Full-time, Permanent, Contract

  • Contract length: 12 months

Ability to commute/relocate:
  • Riyadh

  • Reliably commute or planning to relocate before starting work (Required)

About the Company

Avicenna Innovative Healthcare Solutions is a privately-owned company with headquarters in Riyadh, Dubai, Bahrain, and offices all over the GCC region.

We work with many types of public and private organizations, from large multi-nationals to small, niche companies, always with our strong commitment to developing people by improving the skills, capabilities, and approach of organizations’ leaders, managers, and staff.

The company was founded by a diverse and experienced team of healthcare professionals, with more than twenty-five years of experience in healthcare and pharmaceutical management, to provide healthcare solutions urgently needed to improve and strengthen the healthcare and pharmaceutical sector in the Middle East.

We use this diverse knowledge and experience to provide transferrable learning for healthcare providers, as well as to design and deliver wide range of customized innovative solutions for healthcare organizations to yield valuable business results.

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